A failed pre-shipment inspection should not trigger an immediate shipment, an automatic legal rejection, or a photo-only rework claim.
First, place the lot on hold.
Identify the purchase order, product revision, lot, report and inspection date.
Then verify the inspection basis: sample size, AQL, approved specification and evidence IDs.
Acceptance sampling supports a disposition decision for the defined lot.
It does not prove an exact lot-wide defect rate.
Separate critical, major and minor findings from the sampling result.
Contain the inspected lot, identified defects and any adjacent stock that may share the same process cause.
Rework corrects observed product.
Corrective action must also explain why the issue occurred, why process controls missed it and why it was not detected earlier.
The action log should identify scope, containment, root cause, permanent action, owner, due date and acceptance evidence.
Critical, safety, regulatory, systemic or weakly evidenced issues usually justify independent reinspection.
Define the reinspection scope, sampling method and pass criteria before the visit.
Do not let the supplier present only its best carton.
Finally, record one written disposition: accept, accept after verified rework, accept under a documented concession, or reject and replace.
Name the lot, report revision, remaining risk and approver.
A failed report is not the final answer.
An issue-closed statement without evidence and a verification gate is the start of the next failure.